Filing cabinets play an important role in creating an organized and functional office space. With so many different types of cabinets available in every price range, narrowing options down to a specific product can be difficult. Quality, materials, size and features are just a few factors that affect how a filing cabinet performs. Learning more about file storage solutions and avoiding the common five mistakes below can help business owners find the best cabinets for their needs and price range.
1. Choosing the wrong size
Picking the wrong size is the most common problem business owners run into when buying filing cabinets. The reason why size mistakes are so frequent is because people tend to estimate the size they need without taking exact measurements or considering the amount of paperwork they need to store within their reach on a regular basis.
2. Ignoring construction quality
While lighter cabinets tend to be cheaper and easier to move, they are usually not as durable as cabinets that are made out of heavier materials. Features are also important. For example, cabinet drawers that are made with nylon rollers are designed to open and close smoothly without making any noise.
3. Buying cabinets with low-security locks
Most filing cabinets come with built-in locks for privacy protection, but that does not necessarily mean their locking mechanisms are sophisticated enough to prevent theft. Business owners who store sensitive documents in their offices need to look for cabinets that have upgraded security systems and other safety features. Electronic locks are ideal because they tend to be more secure, and they also eliminate the need to hide cabinet keys.
4. Going with a style that looks out of place
Filing cabinets are always on display, so their design should blend in with the rest of the office decor.
5. Picking the wrong shape
Vertical cabinets take up less floor space than lateral cabinets, so they work well in tight spaces and smaller offices. Lateral cabinets, on the other hand, are better for businesses that deal with a lot of paperwork because they can accommodate two rows of files within a single drawer.